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Regular Council Meeting Minutes 06/10/14

MINUTES
Village of Evendale
Regular Council Meeting
June 10th, 2014


The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.

Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. John Ranz, Jr., Mr. Richard Finan, Ms. Catherine Hartman, Mr. Jeff Albrinck and Mr. Chris Schaefer.  Also present:   Fire Chief, Mike Hauck; Asst. to the Mayor, Jack Cameron; Village Solicitor, Tim Burke, and CFO Cynthia Caracci.  Kathy Kincaid was sitting in for Barb Rohs, Village Clerk.  

Representatives from Energy Alliances addressed council about the aggregation program for Village of Evendale.  The village saved $32,591 for the first 4 months of 2014, which is $39 per household.  Energy Alliances thanked the village for their business.  A price comparison was passed out to council comparing Energy Alliances vs. Duke Electric.  Residents that would like to still participate can contact Energy Alliance.  There is another opt-out being sent on June 16th to residents who are eligible.

Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Finan, seconded by Mr. Schaefer and unanimously approved.

Committee Reports:

Finance, Administration, Service, Engineering and GHF Committee:
The income tax revenue was for May was $968,232. This is $78,616 more than last May, 2013.  Year to date the income tax in 2014 has generated $5,770,155.  That is $271,201 less than that collected through May, 2013.  May ended with a surplus of $373,889.21 excluding the Evendale Commons TIF.  Year to date, the Village has a net surplus of $1,293,764.92 excluding the TIF.  

Police, Fire, Recreation Council Committee:
Mr. Albrinck presented to council a few ordinances that will be on the agenda.  The fire department has gone through the bidding process for SCBA- Self Contained Breathing Apparatus that will be funded largely by a FEMA grant.  The police department  had 73 applicants for the officer position and 36 passed the physical exam.  There has been a rash of robberies in the residential area mainly from residents leaving garage doors open and cars unlocked.  


Presentation of Ordinances and Resolutions:

The Mayor presented    ORD. #14-27 ORDINANCE REPEALING ORDINANCE #13-31 WHICH PROVIDED FOR SALARY INCREASES FOR MEMBERS OF EVENDALE VILLAGE COUNCIL COMMENCING ON JANUARY 1, 2014 AND DECLARING AN EMERGENCY.  This is the second reading.  Discussion: Ms. Hartman did not know if there was enough time to get this off the ballot.  She feels that the 331 people who signed the petition would like to vote on this issue.  Mayor Apking said there will be a special council meeting the following week.   A motion for this to be the second reading was made by Mr. Albrinck, seconded by Mr. Finan.  A special council meeting will be set for the following week after all members have checked their calendar.


The Mayor presented    ORD. #14-31 ORDINANCE TO PLACE ON THE NOVEMBER 2014 GENERAL ELECTION BALLOT A MEASURE TO AMEND THE CHARTER OF THE VILLAGE OF EVENDALE BY DELETING THE PORTION OF ARTICLE III, SECTION 6, WHICH REQUIRES COUNCIL TO DECLARE VACANT THE SEAT OF ANY VILLAGE-ELECTED OFFICER, WHO WHILE SERVING IN THE OFFICE TO WHICH THEY HAVE BEEN ELECTED, BECOMES A CANDIDATE FOR ANOTHER ELECTED OFFICE.  This is the second reading.  Discussion:  Mr. Albrinck expressed his concern with the language of the ordinance.  Mr. Burke believes that under Ohio law that you cannot run for two offices.  Mr. Burke does not know of any other municipality to have the current language.  Mr. Schaefer suggested this ordinance have a 3rd reading at the special council meeting.  A motion for this to be the second reading was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved.  


The Mayor presented    ORD. #14-32
ORDINANCE AUTHORIZING MAYOR TO HIRE SEASONAL EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY.  A motion to read ORD #14-32 by title only was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-32 was made by Mr. Puthoff, seconded by Mr. Ranz and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Puthoff, seconded by Mr. Albrinck, and unanimously approved on roll call.  A motion to adopt ORD #14-32 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared #14-32 adopted as an emergency.


The Mayor presented    ORD. #14-33
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE OHIO ATTORNEY GENERAL’S OFFICE TO PROVIDE SERVICES RELATED TO THE COLLECTION OF MAYOR’S COURT FINES AND COSTS. Discussion: Mr. Schaefer feels are back log may be  high compared to others Mayors Court. Mr. Albrinck, who has served as a magistrate as a past, it depends on how you deal with delinquent payments.  This ordinance will not be adopted as an emergency but become effective in 30 days.  A motion to read ORD #14-33 by title only was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-33 was made by Mr. Albrinck, seconded by Mr. Ranz and unanimously approved on roll call. A motion to adopt ORD #14-33 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #14-33.  


The Mayor presented    ORD. #14-34
AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER FOR A SELF-CONTAINED BREATHING APPARTUS FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY. A motion to read ORD #14-34 by title only was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-34 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Ms. Hartman, seconded by Mr. Schaefer, and unanimously approved on roll call.  A motion to adopt ORD #14-34 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #14-34 adopted as an emergency.


The Mayor presented    ORD.14-35
ORDINANCE APPROVING WATER MANAGEMENT AND SEDIMENTATION CONTROL PLANS FOR GENERAL ELECTRIC WELLNESS CENTER AND AUTHORIZING BUILDING  COMMISSIONER TO ISSUE PERMIT AND DECLARING AN EMERGENCY.A motion to read ORD #14-35 by title only was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-35 was made by Mr. Albrinck, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call.  A motion to adopt ORD #14-35 was made by Mr. Albrinck, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared #14-35 adopted as an emergency.


The Mayor presented    ORD. #14-36- AN ORDINANCE RATIFYING THE SALE OF CERTAIN VILLAGE PROPERTY BY THE GORMAN HERITAGE FARM FOUNDATION. Discussion:  Mr. Ranz asked for the purpose of the ordinance.  Mr. Schaefer stated the personal property is property of the village.  Certain items have been sold on Craigs list.  This was a mistake and not done intentionally.  Mr. Ranz says if we give it to them then it becomes their property.  But the current contract states differently.  Mr. Patterson stated that the farm has some pieces they are looking to get rid of but not the historical pieces.  A motion to read ORD #14-26 by title only was made by Mr. Schaefer, seconded by Ms. Hartman and unanimously approved on roll call. This is the first reading.  Discussion:



The Mayor presented    ORD. #14-37
ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH UNITED HEALTHCARE TO PROVIDE A COMPREHENSIVE HEALTH INSURANCE BENEFIT TO FULL TIME VILLAGE EMPLOYEES AND DECLARING AN EMERGENCY.  Discussion:  Mr. Puthoff  and Mr. Ranz thanked the HIRT committee. The anthem price went up 19.3% but because of the wellness program it was reduced to a 16% increase.  United Health Care is a 5% decrease over the current pricing.

A motion to read ORD #14-37 by title only was made by Ms. Hartman, seconded by Mr. Ranz  and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-37 was made by Mr. Finan, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Finan, seconded by Mr. Puthoff, and unanimously approved on roll call.  A motion to adopt ORD #14-37 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. Mayor Apking declared #14-37 adopted as an emergency.

The Mayor presented    ORD. #14-38 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH OHIO PLAN RISK MANAGEMENT, INC TO PROVIDE PROPERTY AND LIABILITY INSURANCE THROUGH HYLANT ADMINSTATIVE SERVICES FOR  VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY.  A motion to read ORD #14-38 by title only was made by Mr. Albrinck, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #14-38 was made by Mr. Finan, seconded by Ms. Hartman and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Puthoff, seconded by Mr. Albrinck, and unanimously approved on roll call.  A motion to adopt ORD #14-38 was made by Mr. Finan, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #14-38 adopted as an emergency.

Other items:
Mayor Apking appointed a committee to start negotiating the GHF contract – Mr. Albrinck, Mr. Schaefer and Ms. Hartman.

Mr. Puthoff thanked the recreation and service department for the help on Jungle Books Kids.  

Mr. Schneider thanked council for agreeing to the lease with Park Hills.  Two areas that are not in the contract are Normandy and Vineyard Ridge.  These areas are still not maintained.

Mr. Schneider agrees with Mr. Albrinck with his stand on Ord. #14-31.  

A motion to adjourn was made by Mr. Finan seconded by Mr. Puthoff and unanimously approved.  

Meeting was adjourned at 7:55 pm.   



Mayor
Attest:


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Village Clerk